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Jan 26

Episode 116 – Task Selection

“20% of what you do every day produces 80% of the results, focus on the right stuff.”

Today we talk about selecting the right tasks to focus on.

What:

We all have a long list of things that we need or should do so we need to determine which ones deserve our focus.

Why:

We want to focus on things that are moving us towards our goals nad visions.

How:

We should first look at how things should be categorized on our lists. I group them into 3 areas:

  1. Tasks: These are the things I need to complete. These are usually bigger things that take time like writing new procedures, calling clients, proposals, estimating reviews, and things like that.
  2. Meetings, Events & Agenda Items: These are things that a need to attend or participate. This is also where I group my agenda items like exercise and family time.
  3. Errands & Chores: These are the things like pick up laundry, buy milk, clean office, and other similar tasks. These typically do not end up my daily planning list but maybe on a side note.

Today we are focusing on the Tasks portion. We want to make sure that we only take on the right tasks. To do that we want to employ the Pareto Principal. This principal tells us that 20% of our efforts will produce 80% of our results. So we want to focus on that 20% and delegate or eliminate the 80% that only produces 20% of the results.

Look at each potential task that comes up and first determine if it is something that you must do or can you delegate it. If you must complete the task yourself then add it to your list. No take that list and ask the following to determine which ones to focus on. Will this task move me closer to my goals/vision? If yes, then mark those tasks as priority. Then you can sort these by which ones will have the biggest impact and focus on those first.

Taking the time to make sure you are focusing on the right tasks will allow you to put the efforts into the right tasks.

Take-Action Items:

  1. Start being selective when it comes to adding tasks to your list

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