Make sure your project planning efforts reach the field.
Q: How do I communicate the project plans to the field staff?
A: Summarize the project plan to a one-pager and create task plans for the field staff.
- Project planning is something we can all do better
- We all have plans for our business but don’t always have plans for our projects
- A good plan starts with estimating and is amended and added to until project closeout
- We need to include our key aspects like budget, resources, productivity, metrics, etc.
- Giving a complete project plan to your field staff doesn’t work, they need details of each task
- Summarize your project plan into a single page covering the highlights
- Create task plans for each key task
- Break each task down and provide the details – metrics, manpower, productivity, resources, etc.
- Communicate the plan
- Provide your field staff with a folder / binder with the project information
- Include the high-level one-pager
- Add task plans as each task approaches
- Create a tracking system for each task so you can track your key metrics