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Apr 25

E441: Ask Coach – Choosing The Right Project Management System

Deciding what project management system to use takes some careful consideration.

 

Q: How do I know which project management system if right for my company?

A: The one you will use and fits your needs.

 

  1. The most important thing is to have a system to use
    1. This is how we organize our projects
    2. They can create time
    3. Create processes that work for you
  2. Figure out what you want then compare what is available
    1. What do you want to improve?
    2. How do you want to use it? What functions do you want to accomplish?
    3. How will you use it? Mobile? Tablet? Computer?
    4. How will clients use it? Will they use it?
    5. Make a list of the things you want so you can compare the different systems
  3. Now that you have chosen a system the work is just getting started – or maybe several systems
    1. If you don’t use the system then it’s a waste of time
    2. Create policies and provide education on using the new system
    3. Start small, maybe just one or two modules or aspects like drawing management
    4. Then add additional items as people get used to the system
    5. Inspect the work – if you want people to use it then you need to verify they are
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