Do a thorough review of your contract deliverables before starting work.
- Contract deliverables are the requirements established in the contract
- Everything outside of the project itself – items not in the contract documents
- The requirements for daily reporting, insurance, change notices, payroll reports, etc.
- Special instructions in the contract like maintaining records and document security
- The project manager or key person should conduct a review
- Review each section/clause in the contract
- Note what the requirements are for your company in each instance
- Who it is sent to and who is responsible for sending
- Example: Change Notice clause may state changes must be noted in daily reports and written notification must be submitted within 24 hours.
- Establish a deliverables matrix – I recommend 2 different ones
- The first is for all deliverables
- Provide Clause / Deliverable / Notice Type / Sent To / Responsible Person / Notes
- The second one is for all the recurring requirements like invoices, payroll reports, etc.
- Provide Deliverable / Due Date / Sent To / Responsible Person / Notes / Check Box for completion tracking
- The first is for all deliverables
Here is a sample of a Deliverable Matrix from my contract in the US Virgin Islands. Sample