Properly managed coordination meetings help keep your projects running smoothly.

1. The coordination meeting
   1. We have many of project meetings for different reasons – the coordination meeting is a little different
   2. These meetings are for coordinating field activities – that is the sole purpose of the meeting
   3. Meetings involve the field staff and sometimes home office management
2. What to cover
   1. Current activities / upcoming activities ( 1 to 2 weeks) / pending roadblocks
   2. Each participant reviews their activities and anything that may hold them up
   3. Review each activity in order and get a resolution before moving on
   4. Use this time to develop your 3-week look-ahead schedule
3. Making them effective
   1. Everyone gets a say
   2. Walk the job as necessary
   3. Follow-up and inspect

Key Questions:

1. Do your teams conduct coordination meetings?

2. Are these meetings effective?

3. How can you improve them?

Take-Action Items:

1. Conduct frequent coordination meetings

2. Develop 3-week look-ahead schedules

3. Follow-up and inspect progress